Fire Incident Report Essay Format

Sample letter to write a report on a fire accident

Posted Date: |Updated: 27-Feb-2015 |Category: Sample Letters and Letter Formats|Author: Jebaprincy|Member Level: Gold|Points: 20|

Looking for a sample format of letter to write a report? Head to this article to get an idea on how to start with. Given here is a report written for a situation of fire accident in a ladies hostel, and submitted to the Principal of the college. Read more information in the article body.


Preparing a report for an event is not much easy task. One has to collect vast data about that event, summarize and then prepare on their own. Let's see a sample letter writing for the following case.
"Write a sample report on a fire accident due to leakage of electric current in a ladies hostel where two electrical engineering students died. Also give a set of recommendations for preventing such accidents in future" - This question has been asked in the Anna University B.E degree examination in the year May June 2013, II semester Regulation 2008, for the subject Technical English II

Letter format to write a report for fire accident

The Principal
ABC Engineering College
Tamil Nadu

Date: 27th February 2015

Respected Sir,

Sub: Report on the fire accident

With reference to the accident that look took place a couple a days ago in our college ladies hostel, the following report is submitted after a thorough analysis of the facts. On the 25th February 2015, a fire broke out around 02:00 pm in the ladies hostel. It experienced a tragic fire accident caused by leakage of electricity. It spread so quickly that it is engulfed a vast area consuming a large number of clothes and other materials which is kept in the Hostel. The laundry nearby started to burn due to that leakage and the fire spread to the floors on top. Students who were in the top floors were studying for exams and so everyone was inside the room. Some of the rooms were suffocated due to lot of smoke and everyone in that building were alerted and escaped safely. Moreover, the two girl students in the top floor sustained burn injuries were unable to come out of the room.

The firemen were summoned immediately and saved the two girls from further injuries. The fire extinguished after one hour. The two girl students were taken to the nearby hospital with severe burn injuries. The doctors diagnosed them and declared that they were already dead. Further, the doctor told that they were already afflicted with asthma and they were killed by smoke and severe fire injuries.

Under investigations, it is found that the fire broke out because of a short circuit in the switch box. As all the fittings in the rooms were in operation, the fire chanced to spread very fast. This devastating fire accident has resulted in a loss of two girl students and a lakh of rupees.

Recommendations to prevent such mishaps
In order to avert or overcome such mishaps in future, the following precautions are recommended.
  1. The worn out wiring should be immediately replaced and checked at regular intervals for leakages
  2. It is extremely necessary to install more fire extinguishers at vantage points
  3. Proper fuses must be installed to avoid the excess flow of current
  4. Students should be trained to handle the electric components safely along with fire extinguishers
  5. Fire alarms should be installed in Ladies Hostel, since a lot of students are available in the hostel

If the above measures are implemented forthwith, such accidents can be prevented in future and thereby great loss to property and human can be averted.

Thank you,
Yours faithfully,

An incident report needs to include all the essential information about the accident or near-miss. The report-writing process begins with fact-finding and ends with recommendations for preventing future accidents.

You may use a special incident reporting form, and it might be quite extensive. But writing any incident report involves four basic steps, and those are the focus of today’s post.

1. Find the Facts

To prepare for writing an accident report, you have to gather and record all the facts. For example:

· Date, time, and specific location of incident

· Names, job titles, and department of employees involved and immediate supervisor(s)

· Names and accounts of witnesses

· Events leading up to incident

· Exactly what employee was doing at the moment of the accident

· Environmental conditions (e.g. slippery floor, inadequate lighting, noise, etc.)

· Circumstances (including tasks, equipment, tools, materials, PPE, etc.)

· Specific injuries (including part(s) of body injured and nature and extent of injuries)

· Type of treatment for injuries

· Damage to equipment, materials, etc.

2. Determine the Sequence

Based on the facts, you should be able to determine the sequence of events. In your report, describe this sequence in detail, including:

· Events leading up to the incident.Was the employee walking, running, bending over, squatting, climbing, lifting operating machinery, pushing a broom, turning a valve, using a tool, handling hazardous materials, etc.?

· Events involved in the incident.Was the employee struck by an object or caught in/on/between objects? Did the worker fall on the same level or from a height? Did the employee inhale hazardous vapors or get splashed with a hazardous chemical?

· Events immediately following the incident. What did the employee do: Grab a knee? Start limping? Hold his/her arm? Complain about back pain? Put a hand over a bleeding wound? Also, describe how other co-workers responded. Did they call for help, administer first aid, shut down equipment, move the victim, etc.?

The incident should be described in the report in sufficient detail that any reader can clearly picture what happened. You might consider creating a diagram to show, in a simple and visually effective manner, the sequence of events related to the incident and include this in your incident report. You might also wish to include photos of the accident scene, which may help readers follow the sequence of events.

3. Analyze

Your report should include an in-depth analysis of the causes of the accident. Causes include:

· Primary cause (e.g., a spill on the floor that caused a slip and fall)

· Secondary causes (e.g., employee not wearing appropriate work shoes or carrying a stack of material that blocked vision)

· Other contributing factors (e.g., burned out light bulb in the area).

4. Recommend

Recommendations for corrective action might include immediate corrective action as well as long-term corrective actions such as:

· Employee training on safe work practices

· Preventive maintenance activities that keep equipment in good operating condition

· Evaluation of job procedures with a recommendation for changes

· Conducting a job hazard analysis to evaluate the task for any other hazards and then train employees on these hazards

· Engineering changes that make the task safer or administrative changes that might include changing the way the task is performed


Bolingbrook, Illinois 60490

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Published by Jack Benton

Suburban Chicago Environmental, Health, Safety Specialist & Loss Control & Risk professional. I am "Passionate About Safety" - Full-Time Job Leads Always Welcomed! ~ Contact me through LinkedIn View all posts by Jack Benton

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